eMedia Assets Manager

Challenges

• Purchasing and delivering of physical assets are critical to Media Production Team
• Manual tracking of Asset data and associated Show details
• Managing inventory of physical assets are very crucial for Media Production Team
• Periodical review process is difficult because of the various stakeholders involved
• No seamless way of handling these organizational assets
• Communication makes it a challenge to update the various process lifecycle in a manual way to track objections and other follow-up tasks
• High resource dependency when the tracking process is predominantly manual
• High security risk due to the possibility of data loss

Our Solution

• Developed an integrated solution to track the end-to-end process using Claris FileMaker Platform
• Designed to support web browser, desktop app & mobile app
• Interconnected modules to handle multiple categorizations
• Supports active directory implementation to integrate with entity logins
• Supports Single Sign-on (SSO) to integrate with Entity Logins

Application Modules:

1. List View – List the available records on one page with search, filter and sort capability
2. Detail View – View the details of individual records, including:
   1. Classification Information
   2. Asset Status of Inventory, Repair and Hold
   3. Timeline
   4. Asset Purchase & Warranty details
   5. Follow-up Notes
   6. Others
3.  Reports – Extract the data points for timeline inventory and export follow-up items in PDF and Excel file formats with date range selection

User Interface Mock-Ups:

Key Benefits

• Provides custom view to monitor various stages of Media Asset tracking and complete history of activity from start to finish.
• Systematic approach to organization and management of Media Asset details
• Uncompromised Security in data access permissions (secure web or desktop logins)
• One-click report feature allows business users to generate various reports and export them to multiple file formats (Excel/PDF).
• Reduced cycle time, inbuilt controls to eliminate error chances that results in cost savings.
• Scalable and Flexible to integrate with multiple applications and to manage the volume of data and number of users