Multi tenant Timesheet Management System with Third-party Integration

Challenges

Business Challenges

• Manage employees timesheets efficiently
• Managing multiple client’s employees
• Efficient and simple UI to assign multiple jobs to multiple employees seamlessly
• Interoperability of the application across multiple business domains like hospitality and retail
• In-built timesheet & payroll system to reduce third party dependencies

Technical Challenges

• Integration with multiple third-party systems and automatic data import from them.
• Managing in-built roles for employees and map rules for each hour they logged
• Customized algorithms for computing payroll hourly rate (calculating hours/overtime/public holidays for each employee)
• Calculating “Clock on” / “Clock off” time-based on different time zones
• GPS tracking for tracking employee location during “Clock on” and “Clock off” activities
• Applying nigh shift hours for “Clocking on” on Day 1 and “Clocking off” on Day 2
• Push notifications in the mobile app based on the employee time zone

Our Solution

• Rich mobile responsive UI design
• Latest design and web design standards
• Set up different access for users to the website based on roles or team
• Payroll Module with roles and rules
• Hybrid Mobile app for both Android and iOS
• Handle multiple data sources for real-time data
• Third-party integration for timesheet management with Simpro and Xero for payroll system
• Google API Integration for mobile push notification.
• Leaflet Map integration in mobile App to track current user location
• A standalone application that can work without any third party dependencies (Timesheet & Payroll System)
• Role-based access restriction to employees
• On-boarding of new clients and setting up the application within 1 hour
• Workplace injury reporting
• Timesheet Variance report
• Site wise GPS location variance report
• Time2u provides a customized Clock On, Clock Off, manual timesheet solution

Key Benefits

• Suits multiple domains such as trade services, hospitality and retail
• Robust scheduling portal to manage multiple jobs, sites & staff, providing comprehensive insights into workforce behaviors
• Quick & Easy Communication with supervisors – within each timesheet users can add notes, photos and attachments
• Receive timely job notifications
• Real time GPS location reporting of team members for Supervisors
• Workplace Health & Safety Reporting for entire team
• Log activities – such as annual leave or non-job related time (Ex: meetings)
• Real-time project labor cost tracking