Overview
eNoah has successfully implemented workflow portal to track and approve content with easy steps to upload content, tag for approval, trigger workflow all the way to legal using pre-defined hierarchies and/or custom hierarchy using Sharepoint
Challenges
- Integrated solution (centralized system to manage business operations)
- Organization’s stakeholders can generate their own contents (Picture, Video and Others) to brand the Company’s Products which is not in sync with branding
- Organization’s Legal Team to review these Contents and approve in multiple levels which takes time
- No seamless workflow to handle these multiple steps and conditional process from Submission to Approval
- More manual activities to track the details offline and communicate through Emails which is taking time as well as process compliance is a challenge
- Absence of central document repository leading to redundancy and version control is a challenge from compliance and legality perspective
Our Solution
- Developed a Web based Workflow solution to manage the end-to-end submission to approval process
- Email notifications for every status disposition as part of Content Approval to notify all concerned stakeholders to act immediately
- Workflow solution developed in Microsoft SharePoint Technology which also acts as a central document repository for all the documents submitted with proper version control
- On-premise enterprise deployment and user authentication and access permission enables a secured process flows
- Single Sign-On implemented to incorporate with current environment logins which in compliant with organization security policy
Key Benefits
- Systematic approach and Organized workflow solution to manage the content submission to approval for any user Generated contents
- One stop solution to store the source contents and track the complete history along with all email notifications which are fully automated
- Smart way of handling the Offline/ Lazy Approvals which would allow the Approvers to approve contents without even login to the Web based solution
- No need to download the documents to local system and thereby avoid any duplicate copies of the same document scattered in different systems
- Huge time save in terms of completing the full document approval lifecycle and also clear visibility on the status of each submission.
- Dashboard view for all the key stakeholders to know the progress of all submissions