Workflow & Document management system for leading entertainment organization in US using SharePoint

Overview

Workflow & Document management system for leading entertainment organization in US using SharePoint
eNoah has successfully implemented workflow portal to track and approve content with easy steps to upload content, tag for approval, trigger workflow all the way to legal using pre-defined hierarchies and/or custom hierarchy using Sharepoint

Challenges

  • Integrated solution (centralized system to manage business operations)
  • Organization’s stakeholders can generate their own contents (Picture, Video and Others) to brand the Company’s Products which is not in sync with branding
  • Organization’s Legal Team to review these Contents and approve in multiple levels which takes time
  • No seamless workflow to handle these multiple steps and conditional process from Submission to Approval
  • More manual activities to track the details offline and communicate through Emails which is taking time as well as process compliance is a challenge
  • Absence of central document repository leading to redundancy and version control is a challenge from compliance and legality perspective

Our Solution

  • Developed a Web based Workflow solution to manage the end-to-end submission to approval process
  • Email notifications for every status disposition as part of Content Approval to notify all concerned stakeholders to act immediately
  • Workflow solution developed in Microsoft SharePoint Technology which also acts as a central document repository for all the documents submitted with proper version control
  • On-premise enterprise deployment and user authentication and access permission enables a secured process flows
  • Single Sign-On implemented to incorporate with current environment logins which in compliant with organization security policy

Key Benefits

  • Systematic approach and Organized workflow solution to manage the content submission to approval for any user Generated contents
  • One stop solution to store the source contents and track the complete history along with all email notifications which are fully automated
  • Smart way of handling the Offline/ Lazy Approvals which would allow the Approvers to approve contents without even login to the Web based solution
  • No need to download the documents to local system and thereby avoid any duplicate copies of the same document scattered in different systems
  • Huge time save in terms of completing the full document approval lifecycle and also clear visibility on the status of each submission.
  • Dashboard view for all the key stakeholders to know the progress of all submissions

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