HomeCase StudiesWorkflow & Document management system for leading entertainment organization in US using SharePoint
Workflow & Document management system for leading entertainment organization in US using SharePoint
Overview
eNoah has successfully implemented workflow portal to track and approve content with easy steps to upload content, tag for approval, trigger workflow all the way to legal using pre-defined hierarchies and/or custom hierarchy using Sharepoint
Challenges
Integrated solution (centralized system to manage business operations)
Organization’s stakeholders can generate their own contents (Picture, Video and Others) to brand the Company’s Products which is not in sync with branding
Organization’s Legal Team to review these Contents and approve in multiple levels which takes time
No seamless workflow to handle these multiple steps and conditional process from Submission to Approval
More manual activities to track the details offline and communicate through Emails which is taking time as well as process compliance is a challenge
Absence of central document repository leading to redundancy and version control is a challenge from compliance and legality perspective
Our Solution
Developed a Web based Workflow solution to manage the end-to-end submission to approval process
Email notifications for every status disposition as part of Content Approval to notify all concerned stakeholders to act immediately
Workflow solution developed in Microsoft SharePoint Technology which also acts as a central document repository for all the documents submitted with proper version control
On-premise enterprise deployment and user authentication and access permission enables a secured process flows
Single Sign-On implemented to incorporate with current environment logins which in compliant with organization security policy
Key Benefits
Systematic approach and Organized workflow solution to manage the content submission to approval for any user Generated contents
One stop solution to store the source contents and track the complete history along with all email notifications which are fully automated
Smart way of handling the Offline/ Lazy Approvals which would allow the Approvers to approve contents without even login to the Web based solution
No need to download the documents to local system and thereby avoid any duplicate copies of the same document scattered in different systems
Huge time save in terms of completing the full document approval lifecycle and also clear visibility on the status of each submission.
Dashboard view for all the key stakeholders to know the progress of all submissions
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